Name Change

Pender Harbour Advisory Council to Change Name
and Widen Focus
 
January  7, 2019

On Monday, February 4, the Pender Harbour Advisory Council, which has been looking out for residents of Pender Harbour on issues such as roads, trash, and derelict boats, since 2013, will ask the membership to change its name to the  Pender Harbour and Area Residents’ Association. The meeting to change the name of the Advisory Council to the Pender Harbour and Area Residents’ Association (PHARA) will be held at the Grasshopper Pub on Monday, February 4, 2019, at 7 pm. 
 
Following a brief special meeting to conduct this business, Association President Alan Stewart will lead participants in a conversation to discuss the focus and direction of the Association to help Directors to prioritize issues of broad public concern to Pender Harbour and Area Residents.
 
At the same time, the Pender Harbour Dock Management Plan Working Group will join the new association as a committee. To facilitate this relationship, Sean McAllister was added to the Board in October 2018 and Bill Charlton was appointed to the Board in November and will be ratified at this meeting. The purpose of this relationship is to give the DMP Working Group a parent organization with a broader base of membership in the community, as they continue to focus on how to best deal with issues related to docks in the Harbour.  The DMP Working Group will also maintain its close relationship with the Pender Harbour and District Chamber of Commerce, as a working group.  The Pender Harbour Chamber of Commerce handles their fundraising receipts, provides insurance and furnished the initial impetus to form the DMP Working Group in 2015.
 
The Pender Harbour Advisory and Area Residents’ Association is a volunteer organization which exists to support the vitality of the communities of Pender Harbour and Egmont areas as excellent places to live, work and play for residents and visitors. The Association will provide Pender Harbour and Egmont areas with a structure that allows residents to identify issues of broad community concern and have them effectively addressed.
 
The Association appreciates the hospitality of the Pender Harbour Hotel and Grasshopper Pub in making their space available for this meeting and planning session.

Agenda for the
Special Meeting of the Pender Harbour Advisory Council
At the Grasshopper Pub on February 4, 2019 at 7 pm

Pender Harbour Advisory Council Society Meeting
Agenda for the
Special Meeting of the Pender Harbour Advisory Council
At the Grasshopper Pub on February 4, 2019 at 7 pm
 

  1.  Call to Order
  2. Constitutional Amendment:

Resolved that the Pender Harbour Advisory Council Society revise its Constitution to change its name to Pender Harbour and Area Residents’ Association.  


The new name choice has already been accepted by BC Registry Services but requires approval by the membership.  The rest of the Constitution remains unchanged.

  1. By-Law Amendment:

To align with the BC Societies Act and to reflect the growing membership of the Pender Harbour and Area Residents Association
Resolved that the Pender Harbour and Area Residents Association revise Part 3 – Meetings of Members, Section 13 of its Bylaws as follows:
13  
(1) Written notice of the date, time and location of a general meeting must be sent to every member of the society
 (a) at least 14 days before the meeting, and
(b) not more than 60 days before the meeting.
(2) Notice of a general meeting of a society that has more than 250 members is deemed to have been sent under subsection (1) if
 (a) notice of the date, time and location of the meeting has been sent, to every member of the society who has provided an email address to the society, by email to that email address, and
 (b) notice of the date, time and location of the meeting
 (i) is published, at least once in each of the 3 weeks immediately before the meeting, in one or more of the regular news publications which serve the area, or
 (ii) is posted, throughout the period commencing at least 21 days before the meeting and ending when the meeting is held, on a website that is maintained by or on behalf of the society and is accessible to all of the members of the society.
(3) The accidental omission to send notice of a general meeting to a member, or the non-receipt of notice by a member, does not invalidate any proceedings at the meeting.

  1. Appointment of Bill Charlton to the Board of Directors

Be it Resolved that Bill Charlton is elected as a Director of the Pender Harbour and Area Residents’ Association.